Microsoft Teams Rooms
Teams Rooms turns a meeting room into a one-touch Teams device. Here's what the hardware does and how it's licensed.
Microsoft Teams Rooms (MTR) is Microsoft's purpose-built solution for video conferencing in physical meeting rooms. Instead of someone plugging a laptop into a TV, the room itself has a permanent Teams device — a console with one-touch join, a wide-angle camera, ceiling or table microphones, and a display.
What's in a Teams Room
A typical MTR setup includes:
- A compute appliance — a small PC (Windows-based) or an Android-based dedicated unit from Logitech, Poly, Yealink, Crestron, Neat, or others.
- A touch console on the meeting table for starting and controlling meetings.
- A camera with framing intelligence (auto-zoom on speakers, framing groups).
- A display or two, with the front-row layout showing remote participants at eye level.
- Microphones and speakers appropriate to the room size, often as ceiling arrays.
The two platform options are Teams Rooms on Windows and Teams Rooms on Android. Windows units have more enterprise features (richer management, content-camera support); Android units are simpler and cheaper for small rooms.
How it works
Each room has its own resource account in Entra ID with a Teams Rooms licence. Users invite the room to a meeting the same way they invite a person; the room device automatically populates the meeting and offers one-touch join. Once in the meeting, the room's camera, mic, and speakers act like any participant.
Licensing
There are two licence tiers:
- Teams Rooms Basic — free for the first 25 rooms per tenant, with limited management and no advanced features.
- Teams Rooms Pro — paid per room per month, with advanced management (Pro Management Portal), inventory, intelligent meeting features, deeper Defender integration, and Front Row layouts.
Pro is the right answer for any organisation taking video meetings seriously. The Pro Management Portal gives you fleet-wide visibility, OS health, peripheral status, sign-in failures, and remote management — far better than logging into each device.
Adjacent products
Microsoft Surface Hub is a complementary Microsoft-built collaboration display (50" or 85") running a Teams-tuned variant of Windows. Teams Panels are small touch displays mounted outside rooms for at-a-glance booking. Both are managed alongside MTRs in the Teams admin center.